How to set up Outlook

Microsoft Outlook is a proprietary email and task management application that is available with most versions of Microsoft Office. 

It was first released with Exchange Server 5.5 as a bundled program and later integrated as a mainstay application with Microsoft Office 97 suite and subsequent versions.

Microsoft Outlook was initially released to provide users with a desktop/local means of configuring POP3 and Web-based email accounts/services. 

A user can compose, send, receive and manage one or more email accounts with Microsoft Outlook. Although mainly popular as an email client, Microsoft Outlook also allows users to create and manage contacts, calendars, tasks, a personal journal and Web browsing support. 

It can configure and receive RSS feeds, social updates, calendar sharing, weather updates and more. Microsoft Outlook can be installed and used as a standalone application or with SharePoint and Exchange Server in an enterprise / networked environment. 

In this article, we’ll show you how to set up your email accounts in Microsoft Outlook. 

Requirements 

There are a few things that you must prepare before you start configuring the email client.  

Assuming you already have a domain with us and created an email, you must already have the first requirement mentioned. However, to access your email through an email client, you must have the details of incoming (IMAP/POP) and outgoing (SMTP) servers, which will be shared with you from your hosting provider, or else you can log in to cPanel and get it from there. 

How to Set up Outlook 

Now that you’ve taken care of the requirement, it’s time to learn how to set up Outlook. 

Microsoft Outlook has many different versions that warrant different sections for each one of them. The versions we’re going to discuss are Outlook 2019, Outlook 2016, and Outlook 2013. some of you might have Outlook 2007 so better upgrade your software. 

You need to make sure which version you are using since the settings are a little different for each version. 

Microsoft Outlook 2019 

Here, you will learn how to set up version 2019 Outlook. 

When a window pops up, enter your email address, then click Continue. If you are trying to add an additional account, click add account. 

2. Choose IMAP/POP

Select IMAP/POP, when given the option to choose your provider. This will allow you to set up your outgoing mail server and incoming mail server. 

3. Configure Your IMAP or POP Settings

Whether you choose POP or IMAP, fill in the corresponding details as can be seen below. Then, click Add Account to proceed. If you don’t know which one to choose, check out down in this article on POP VS IMAP. 

Complete all of the fields using the details below:  

Incoming mail:  

• Server: mail.UltaHost.com or your host name (mail or pop) 
• Port: 993 for mail or 995 for pop 
• Encryption method: SSL/TLS  
• Require logon using Secure Password Authentication (SPA) is unticked 

Outgoing mail:  

• Server: mail.UltaHost.com or your host name (mail or smpt) 
• Port: 465  
• Encryption method: SSL/TLS   
• Require logon using Secure Password Authentication (SPA) is unticked 

4. Finalize Your Setup

Fill in your email address password, click Connect, and wait for the process to finish. If you succeed, the window below will appear. 

That’s it! All that’s left to do is click the Done button and you can start using Outlook for your email account right away. 

Microsoft Outlook 2016 

Here, you will learn how to set up version 2016 Outlook. 

1. Open Microsoft Outlook 2016

If you’re opening the client for the first time, a window will appear. Enter your email account information and don’t forget to tick the box. Then, click Connect. 

2. Configure the POP/IMAP and SMTP servers

When the next window pops up, choose between POP and IMAP. 

When the window below shows up, fill in the forms with the settings from your control panel, and click Next to proceed. Then enter the password to your email address and click Connect. 

Your Name is your name as you want it to appear in emails that you send 

Email Address should be the full email address 

Account Type will be POP3 or IMAP, depending on your preference. For its ability to keep email in sync across multiple devices (desktops, laptops, phones, and tablets), IMAP generally is recommended. 

Incoming mail server 

• When using standard (non-SSL) settings, use mail.yourdomainname.com 
• When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com) 

Outgoing mail server (SMTP) 

• When using standard (non-SSL) settings, use mail.yourdomainname.com 
• When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com) 

Username is your full email address, not just the part before the at symbol. 

Password is the email account password. 

Require logon using Secure Password Authentication (SPA) must not be checked. SPA is not the same as SMTP authentication, which is used on cPanel servers. 

3. Finalizing the Setup

If an error window appears, you have to readjust the configuration by clicking Change Account Settings and make sure that all the settings are correct. 

However, if you set the configuration correctly, you’ll see this window on your screen. 

Depending on your choice, either POP or IMAP will show on the list. Next, click Done and you’ll be navigated to Outlook 2016 interface. 

Microsoft Outlook 2013 

Here, you will learn how to set up version 2013 Outlook 

1. Open Microsoft Outlook 2013

A window welcoming you for the first time will pop up. Click Next to proceed with your setup. 

2. Configure Your Email Account

When the next window appears, tick Yes and click Next once again. 

Then, choose the option for “Manual setup or additional server types”, enter your email address, and password, and proceed to the next window. 

On the screen below, choose POP or IMAP and click Next to proceed. 

Choosing POP or IMAP on Microsoft Outlook 2013 configuration settings. 

Enter the corresponding settings in the following forms. Choose your desired account type (POP or IMAP), fill in both incoming mail server and outgoing mail server with the information you got from your control panel, and insert your full email address on the user’s name column along with the password. 

Then, click More Settings. 

In the next popup window, navigate to the Outgoing Server tab and tick the box behind “My outgoing server (SMTP) requires authentication”. Then, select “Use same settings as my incoming mail server” as seen below. 

Then, go to the Advanced tab. Fill in the server port numbers and encrypted connection as seen below, then click OK. 

3. Finalize Your Setup

After that, click Next and Outlook will test your account settings to see if things are going well. It will look like the screen below if it succeeds. 

Then, just click Close and a window prompting that the setup process has finished will appear. 

Just click Finish to be directed to Microsoft Outlook 2013 interface as seen below. 

IMAP vs POP 

So, what’s the difference between IMAP and POP? 

IMAP (Internet Message Access Protocol) makes it possible to sync in real-time with the servers on webmail. 

For example, if you mark a message as unread on your Outlook mail account, then the real email on the server is marked as unread too. This choice is preferable if you want to use Outlook on multiple devices. 

POP (Post Office Protocol) downloads and stores your email locally. Any changes you make on Outlook won’t appear on the webmail. 

However, you can still set your Outlook mail account to make changes on the server – deleting, saving drafts, and so on. The upside to POP is even when you have no internet connection – or the server goes down – you can still access your email. 

Finding the IMAP/POP and SMTP Configuration 

Different hosting providers have different configuration processes. 

If you are a cPanel user, navigate to your control panel and scroll down to the Emails section. 

After you click on Email Accounts, scroll down a bit to see the information you need under email details. 

You may copy-paste the details to a Notepad file for safekeeping or simply leave the page open – you’ll need to use this to set up your email on Microsoft Outlook. 

Conclusion 

Setting up Outlook isn’t as daunting as you might think. The whole process is straightforward and will only take a moment of your time. it can be done by yourself or you can contact us for any query if you are our customer. 

 UltaHost will take care of your digital assets like domain registration, renewal, hosting, and valuable email if any. We have the best mail hosting and web hosting offers, as well as almost free domain offers.